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Open Source Document Management for the Nuxeo Platform

Open Source Document Management Software

Fast, Flexible and Scalable, Document Management System (DMS) Built on the Nuxeo Platform

Open Source Document Management System by Nuxeo
The document management module provides an open source document management system (DMS) built with the flexible and robust Nuxeo Platform technology. By managing and tracking the flow of content through the business cycle, the Nuxeo document management solution addresses the common pitfalls of document duplication, lack of version tracking, time-consuming search and retrieval, and security and access issues. Why? Simply because document management system goes beyond storing documents on a file server; it’s about managing the way your business interacts with content. Keep reading to find out why our customers tell us that Nuxeo provides the best solution for their content and document management initiatives.

Managing Content, Not Files

Content use is not just about sharing files, it is about aligning your content models with your business processes. Nuxeo's open source document management has a highly flexible content model, allowing document definitions to range from a single file to a complex, compound, multi-file model. With the Nuxeo document management solution you can:

Vilogia has undergone many small mergers, which resulted in a very heterogeneous IT system architecture. As our business entered a growth phase, we had to provide a robust, flexible solution for the business units' requirements for document sharing, exchange, and collaboration.

Christophe Capon, IT Director for Vilogia

 
  • File and browse content in physical and virtual file plans with multiple views
  • Describe how documents relate to each other using structured relationships
  • Enforce corporate and regulatory compliance policies using content automation rules
  • Capture content with different formats in a unified manner, e.g. scanned images, email, office documents, CAD files, etc.
  • Leverage built-in metadata standards such as Dublin Core, or implement your own
  • Define and enforce the lifecycle for each document type to match business processes

Basic and advanced content library services, such as full-text search, archiving and backup, ensure that your content management strategy can grow with your business needs.

Collaboration and Content Management

Click to enlarge Zoom Nuxeo Document Management System (DMS)

The Nuxeo document management solution unifies online collaboration processes and document management systems. Gone are the days of trying to integrate and maintain separate tools for such fundamental enterprise operations as collaborative content management.
With collaborative workspaces, Nuxeo's open source document management provides a secure environment for an identified group of users to exchange information. Key collaboration features include:

  • Snapshot versions to track document modifications made by different members of the group
  • Easy check-in/check-out with a locking mechanism
  • Audit logging and configurable versioning policies to track the content lifecycle and modifications
  • Tasks and content workflows to help organize and prioritize the flow of information
  • Content annotations, to facilitate reviews and share comments in context
  • Email and RSS notifications
  • Personal dashboards that can be customized using OpenSocial gadgets

Mobile collaboration is also available for busy information workers who rely on their smart phone for productivity away from the desktop. Notifications on the road? Just click and view the document through a mobile-friendly user interface.

Enterprise Scale and Proven Performance

Click to enlarge Zoom Nuxeo Document Management Benchmarks
The Nuxeo document management solution can scale up to hundreds millions of documents and thousands of terabytes of data without a downgrade of speed or usability, even if deployed on commodity-priced hardware. See for yourself: Nuxeo's benchmark results are open and public and automatically run nightly by our continuous integration quality assurance processes. The underlying architecture of the Nuxeo Platfor also provides an excellent fit with standard IT infrastructures, with support for:

  • Commonly used database systems, including Oracle, MS SQL Server, and PostgreSQL
  • Complex enterprise authentication schemes, with a pluggable authentication system and connections to LDAP and ActiveDirectory servers
  • A wide range of operating systems from Linux (including vendor provided RedHat, Ubuntu, SuSE) to Windows and Solaris
  • Virtualization on VMWare, RedHat Enterprise Virtualization, Xen or Oracle VirtualBox. In fact, a virtual DM appliance is available for download, with support for either VMWare or VirtualBox.
  • Java deployment targets JBoss and Tomcat. System administrators and operations teams love the simplicity of installation and upgrades.

Nuxeo technology is designed by developers for developers. The Nuxeo Platform is fully based on and built with a plug-in architecture, leveraging OSGi and a powerful extension point model. Deployment capabilities are one of the strengths of the platform, enabling a well-orchestrated and controlled delivery of new features and updates to each customer solution. Installing the Nuxeo document management solution takes just a few minutes - we’ve timed it.

A Happy User Experience = Increased User Adoption

Click to enlarge Zoom Faceted Search in Open Source Document Management by Nuxeo
Effective document management systems have to be easy to use. Nuxeo's open source document management benefits from a widespread, international user community, and freely flowing feedback mechanisms. This means that our product development team receives feature and enhancement requests and ideas from real users, and we continuously improve our solutions in response to their feedback. The Nuxeo user experience includes:

  • A clean, intuitive user interface in their familiar web browser.
  • Navigate the repository intuitively with a faceted navigation system, as well as with a full-text search
  • For power users, desktop integration with major office productivity tools such as Microsoft Office and Windows Explorer allows browsing and interaction with the Nuxeo Platform in a familiar Microsoft Sharepoint setting.

Unlimited Customization, Made Easy

The Nuxeo Platform is Java application server-based, open source, and offers the extensibility we were looking for… Nuxeo Studio was a big factor in our decision. It allowed us to get off the ground quickly.
 Jim Terhorst, Director of Software Development at eHuman, Inc.

 

An open source document management system that adapts to enterprise culture is more likely to be quickly and easily adopted by its users. The Nuxeo Platform has been architected for flexibility, extensibility and an unlimited capacity for customization. Benefiting from an elegant and technologically-advanced architecture, the Nuxeo Platform offers a powerful plug-in system that can be configured for any number of business applications.
The Nuxeo Marketplace provides easy-to-install packages to extend and enhance the Nuxeo experience.
Nuxeo Studio, a hosted configuration & application design environment, makes it easy for you to customize your Nuxeo installation. Among other things, it allows you to:

  • create content types and forms using a wide set of graphic widgets
  • configure content listings to tailor the way you present documents
  • define business rules and associated user actions (buttons or events)
  • configure permissions specific to your business
  • visually model your content lifecycle
  • set up virtual navigation for file plans based on a flexible metadata model
  • deploy and test your configuration in one click with the fully integrated Nuxeo Admin Center.

To integrate and access the Nuxeo Platform from other key business applications inside your enterprise, an open and extensible RESTful API is provided by the content automation capabilities. There is also CMIS 1.0 support (including SOAP and REST bindings).

Architected for the Cloud Era

Click to enlarge Zoom Nuxeo Connect for Document Management
Nuxeo offers a hosted infrastructure on the cloud, and even enables a mix of cloud and on-premise deployments. For example, a Nuxeo deployment could start quickly on the cloud, and later be hosted on premise.
For enterprise-grade deployments, we recommend Nuxeo Connect, a subscription-based program providing support, maintenance, design and customization tools, delivered as a service on the cloud. Services include:

  • Nuxeo Studio, the hosted customization and configuration environment.
  • Access to Nuxeo Marketplace, the online repository of add-ons created by Nuxeo developers and the partner and customer community. Installation of these packages requires just a few clicks, because the cloud deployment mechanism makes it easy.
  • Maintenance and update delivery via an automated notification dashboard.

Committed to Open Source and Open Standards

The Nuxeo Community is a very good community to contribute code to, due to the high quality of the software development. It is different from other open source projects, where everyone contributes. Nuxeo's QA process guarantees that the code has been tested.

Jean Marc Orliaguet, University of Chalmers, Sweden

From its inception, Nuxeo has adopted an Open Source development model, for simple reasons - this leads to the best software, the fastest innovation and the strongest and happiest user and developer communities.
Beyond open source, Nuxeo is committed to the principle of openness in all aspects of the software lifecycle:

  • Nuxeo software is available under an Open Source license (LGPL)
  • Source code repositories, as well as development, build and testing tools are all available to developers
  • The software architecture is designed with Open Standards such as CMIS, OSGI, SOAP and REST, OAUTH, OpenSocial, and Dublin Core
  • Contributions are made easy, including bug fixes, localizations, documentation, new features
  • Nuxeo is a very active contributor to several Open Source projects that are used by the Nuxeo Enterprise Platform, such as the Apache Chemistry project and the Apache Stanbol incubator project for semantic linking.

Nuxeo strives to provide ongoing value and innovation for users and developers that need to deploy open source document and content management applications. Choosing a system that is used by a broad community ensures our customers are provided with real-world feedback, performance testing, rapid innovation, commitment to backwards compatibility, and protection of customization investments.

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