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Key Features for Document Management
Everything you need for collaborative document management
Document Capture Drag and DropSimple drag and drop from the desktop to the web browser allows users to import any standard office documents into Nuxeo's open source document management solution, such as PDF, Microsoft Office, and OpenOffice.
| Email CaptureEmails and associated attachments can be captured in Nuxeo, ensuring business communication is captured, categorized and shared in appropriate workspaces.
| Forms-Based CaptureNuxeo supports forms-based document import, ensuring critical business metadata is assigned to content using simple online templates.
| Desktop Application IntegrationSave time and organize your document storage more effectively: Nuxeo allows you to create, edit and store your office files directly in Microsoft Office.
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Share & Collaborate Collaborative WorkspacesThe Nuxeo workspace feature enables collaboration on documents across geographic boundaries. Users can share their best practices, work together on projects, and discuss revisions, in a securely organized collaborative space.
| Microsoft SharePoint and Office IntegrationSave time and eliminate confusion and re-creation of business content: Nuxeo allows you to create, edit and classify common document types directly from Microsoft Office. WSS support ensures consistent access to content from SharePoint. Native integration with Windows Explorer ensures information workers can use familiar browsing habits to access Nuxeo content and perform common file operations.
| Offline ClientThe offline client, for read-only use, is the perfect companion for mobile or remote-access clients, enabling constant and secure access to the content when a network connection is not available. With an embedded lightweight web server, the offline client ensures a user experience very similar to the one users are accustomed to with their standard web browser interface.
| DiscussionsThe discussion feature allows users to create interactive forums for open collaboration and communication. Users can share ideas, brainstorm, and work together in a content-centric space.
| PreviewNuxeo enables you to preview all of your office documents from inside the web browser. Simplify routine activities by quickly looking at content without a full download, for instant access to Nuxeo content.
| Content AnnotationsThe content annotation feature allows you to add notes directly to an office document or multimedia file, without modifying the original document content. Similar to a 'sticky note', this feature allows you to share ideas or comments with other users while collaborating on common content.
| Records ManagementNuxeo provides the content framework to manage your retention and compliance needs. Nuxeo saves and archives all actions performed on content in an auditable history, allows content locking, ensures granular ACL (access control list) security by user, group or role, and provides lifecycle management based on dates or events.
| Content Relationships
The relations feature is used to describe semantic links that can exist between documents, such as cross-references, renditions, translations or other types of relationships indicating that a document has impact on another.
| Dashboards
Personal dashboards provide users with an overview of the actions, workflows and documents that are central to their current work. Tasks, recently published documents, reminders, due dates are presented in a single location to easily manage the content-centric activities needing to be done.
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Workflow, Process & Review Document Life CyclesQualify each stage of the life cycle of your document, from creation to archive. Nuxeo allows you to establish stages and tasks to suit both simple and complex life cycle requirements.
| WorkflowNuxeo includes an intuitive workflow feature that allows business users to easily configure simple or multi-step tasks. Workflow helps content flow through structured or ad-hoc business processes. Workflows can be quickly set up, saved for later re-use and templated to ensure consistency of processes across teams.
| PreviewNuxeo enables you to preview all of your office documents from inside the web browser. Simplify routine activities by quickly looking at content without a full download, for instant access to Nuxeo content.
| Content AnnotationsThe content annotation feature allows you to add notes directly to an office document or multimedia file, without modifying the original document content. Similar to a 'sticky note', this feature allows you to share ideas or a comment with other Nuxeo users while working on common content collaboration.
| AuditNuxeo keeps a history all actions performed on documents. Both user activities and system generated activities are captured and stored, allowing full visibility into how content is being used. Organizations who manage sensitive documents or have obligations to meet legislative or regulatory compliance mandates use the history feature to verify content handling practices.
| DashboardsPersonal dashboards provide users with an overview of the actions, workflows and documents that are central to their current work. Tasks, recently published documents, reminders, due dates are presented in a single location to easily manage the content-centric activities needing to be done.
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Publish & Archive PublishingShare documents that have been created and stored with a broader audience: Nuxeo allows you to publish content from a workspace to intranets, extranets or external facing web sites.
| Federated publishingCentrally control and publish content to remote Nuxeo applications, file systems, HTTP servers, web portals, and more with a pluggable and unified publishing service. It is suited to deployments with a distributed information architecture, balancing ease of publication with requirements to for content control.
| Virtual NavigationNuxeo delivers a flexible navigation capability that allows business users browse documents by the metadata dimensions most meaningful to your organization. Create virtual browsing views based on organizational chart (HR, Finance, Sales, Marketing), region (Asia, Africa, North America) or any other category that helps describe your corporate content.
| PreviewNuxeo enables you to preview all of your office documents from inside the web browser. Simplify routine activities by quickly looking at content without wasting time downloading it for a simple view or needing to open it in a desktop application.
| Content AnnotationsThe content annotation feature allows you to add notes directly to an office document or multimedia file, without modifying the original document content. Similar to a 'sticky note', this feature allows you to share ideas or a comment with other Nuxeo users while working on common content collaboration.
| Content RelationshipsThe relations feature is used to describe semantic links that can exist between documents, such as cross-references, renditions, translations or other types of relationships indicating that a document has impact on another.
| NotificationsNuxeo allows users to subscribe to notifications on the activities and updates that affect their work. Stay up-to-date and be assured that tasks are being completed, even while not logged into the document repository.
| AuditNuxeo keeps a history on all actions performed on documents. Both user activities and system generated activities are captured and stored, allowing full visibility into how content is being used. Organizations that manage sensitive documents or have obligations to meet legislative or regulatory compliance mandates use the history feature to verify content handling practices.
| Publish to Web PageSharing content with a wider audience is made simple with the ability to publish to web sites.
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Search & Retrieve IndexingNuxeo open source document management indexes document content and metadata. All access controls are respected, so that security rights are verified when search results are returned. Users can only locate the content they're supposed to see.
| SearchYou can search your document repository by "looking through" into the content of your documents. Our advanced search features allow you to refine your query with the document metadata or the location within the document repository.
| Search ResultsNuxeo lets users tailor how they view results of a search. Sorting, adding new metadata columns, even exporting the results into CSV format for further analysis are capabilities that all deliver a rich search and retrieval experience.
| Third Party ConnectorsNuxeo open source document management delivers a comprehensive search capability as part of its core offering. However organizations already using third party search tools can plug them into our content repository using connectors.
| Content ViewsNuxeo's document management system offers a service to manage, configure, and sort content listings, including documents, search results, and log entries.
| Faceted NavigationAn advanced navigation mechanism that enables document repository browsing with dynamic filtering on multiple facets (metadata). Navigation facets are fully configurable, and can be defined independently for a given document type.
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Nuxeo Admin Center
Nuxeo Admin Center delivers a one-stop dashboard for system administrators to manage their Nuxeo applications. Simplified registration of their applications, up-to-date patch management and issue tracking, and fully integrated access to customizations built with Nuxeo Studio and packages available in Nuxeo Marketplace, ensure smooth management of production and development systems alike.
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